Skip to main content

Managing Groups

Groups are essential for organizing users and controlling course access. This guide explains how to create and manage groups effectively.

What Are Groups?​

Groups are collections of users that help you:

  • Organize students by class, grade, or cohort
  • Control course access - assign courses to groups
  • Track progress by group
  • Simplify management - bulk operations

Viewing Groups​

Group List​

In User Management, groups appear in:

  • Group filter dropdown - Select to filter users
  • Group sidebar - Quick group access

Group Details​

Click on a group to see:

  • Group name and description
  • Member count
  • List of all members
  • Assigned courses

Creating Groups​

New Group​

  1. Click Create Group button

  2. Enter group details:

    • Name - e.g., "7th Grade A", "Spanish 101"
    • Description - Optional details about the group

  3. Click Create

Naming Conventions​

Good group names are clear and consistent:

Good ExamplesWhy
"7th Grade Section A"Clear grade and section
"2024 Spanish Beginners"Year and level
"Math Club - Advanced"Activity and level
AvoidWhy
"Group 1"Not descriptive
"John's Class"Teacher-dependent
"New Students"Vague

Managing Group Members​

Adding Users to Groups​

Method 1: From User Details

  1. Select a user
  2. Click Edit
  3. Add group in the Groups field
  4. Save

Method 2: From Group View

  1. Select a group filter
  2. Click Add Members
  3. Search and select users
  4. Confirm

Method 3: During User Creation

  • Assign group when creating new users
  • Select in the bulk creation form

Removing Users from Groups​

  1. View the group
  2. Find the user
  3. Click the remove button (X)
  4. Confirm removal
note

Removing from a group doesn't delete the user, only their group membership.

Moving Users Between Groups​

  1. Remove from current group
  2. Add to new group

Or:

  1. Edit user details
  2. Change group assignment
  3. Save

Assigning Courses to Groups​

Why Assign Courses to Groups?​

  • Students only see courses their group is assigned to
  • Manage access efficiently
  • Different courses for different levels

How to Assign​

From Course Details:

  1. Open the course
  2. Go to Groups section
  3. Click Manage Groups
  4. Select groups to add
  5. Save

From Group View:

  1. View group details
  2. See assigned courses
  3. Add new course assignments

Group Analytics​

Viewing Group Performance​

From group details, see:

  • Total lessons completed
  • Average completion rate
  • Top performers
  • Students needing attention

Using the AI Assistant​

Ask group-specific questions:

"How is Group 7A performing in Science?"
"Compare progress between 7A and 7B"
"Which students in 7A are falling behind?"

Deleting Groups​

Prerequisites​

Before deleting, ensure:

  • ✅ Group has no members (remove all first)
  • ✅ No critical course assignments

How to Delete​

  1. View the group
  2. Remove all members
  3. Click Delete Group
  4. Confirm deletion
warning

You cannot delete a group that still has members. Remove all members first.

Best Practices​

Group Organization​

DoDon't
✅ One student per group (usually)❌ Students in many groups
✅ Clear, descriptive names❌ Vague names
✅ Regular cleanup❌ Keep old empty groups
✅ Document group purpose❌ Leave description empty

Course Assignment​

DoDon't
✅ Assign courses to groups❌ Make all courses public
✅ Review assignments regularly❌ Forget to update
✅ Match course level to group❌ Random assignments

Maintenance​

WhenAction
New school yearCreate new groups, archive old
Student joinsAdd to appropriate group
Student leavesRemove from group
Class changesUpdate group membership

Common Group Structures​

By Grade/Year​

├── 7th Grade
│   ├── 7th Grade Section A
│   ├── 7th Grade Section B
│   └── 7th Grade Section C
├── 8th Grade
│   ├── 8th Grade Section A
│   └── 8th Grade Section B

By Subject/Course​

├── Spanish Program
│   ├── Spanish Beginners
│   ├── Spanish Intermediate
│   └── Spanish Advanced
├── Math Program
│   ├── Math Standard
│   └── Math Advanced

By Activity​

├── Extracurricular
│   ├── Science Club
│   ├── Debate Team
│   └── Art Workshop

Troubleshooting​

Students Can't See Course​

Check:

  1. ✅ Student is in a group
  2. ✅ Group is assigned to the course
  3. ✅ Course is activated
  4. ✅ Lessons are activated

Can't Delete Group​

Error: "Group has users"

  • Remove all members first
  • Then try deleting again

Wrong Students in Group​

  1. Review current members
  2. Remove incorrect students
  3. Add correct students
  4. Verify course access

Next Steps​